Frequently Asked Questions

Who can apply for a PhD position?

Anyone who owns a second-level academic degree (generally equivalent to a master’s degree) or is going to obtain it by the deadline specified in the call for applications can apply for a PhD position at the University of Pavia.
It is possible to apply even if the academic degree has ben issued by a foreign University. In this case, some documents are needed for the declaration of equivalence, clearly listed in the call for applications.

 

When and how can I apply for a PhD position?

At the University of Pavia, the PhD students are selected once a year by means of a public contest. The call for applications is published customarily during the summer at the following page: www.unipv.it/phdcourses.
There you will find all information you may need to apply.
Please note that applications forwarded before the publication of the call or without completing the correct procedure described in it wont’ be accepted.
Is there any chance for a foreign candidate to get a PhD scholarship?
The new Italian regulations allow the PhD programmes to reserve one or more PhD scholarships for foreign candidates, but it’s up to the PhD Directors to decide whether to do it or not. This information will be available in the call for applications.
Anyway, foreign candidates are allowed to take part in the regular competition together with the italian candidates. In case they reach a high position in the final ranking, they will be awarded a three-year PhD scholarship.
Please refer to the call for applications for detailed information and procedures.

What is the amount of the participation fee?

The amount of the participation fee for the academic year 2017/2018 is € 156.00. This amount includes:

  • Regional tax for the right to study: € 140
  • Duty stamp: € 16,00.

Please note that in the next years the amount of the enrollment fee may change due to a decision of the Administrative Council.
Is it possible to attend the PhD programme from abroad?
No. A PhD course is a full-time commitment and requires attendance to lessons and research activities. Long-distance attendance is not allowed.
What is the duration of a PhD programme?

The legal duration of a PhD programme is three years, with the possibility to apply for a six-months or one-year extension in order to finalize the thesis work. The academic year for PhDs begins on October 1st and ends on September 30.
Are the PhD activities held in English?

Many PhD courses schedule activities in english, but in some cases the knowledge of the Italian language may be helpful or necessary. Please contact the Coordinator of the PhD of your interest.
I am a PhD student and I’m going to spend a research period abroad. What am i supposed to do?

All PhD students, with or without scholarship, who want to spend a research period abroad must ask for the Coorditator’s authorisation. If you are going to stay abroad for more than 6 months, the Coordinator will have to ask the Teacher Board (Collegio Docenti) to approve your stay.
You can spend up to 18 months (non consecutive) abroad during the PhD course.

As a PhD student, is there anything i am not allowed to do?

According with the Italian law, if you are enrolled in a PhD course you are not allowed to enrol in another University course at the same time, neither in Italy nor abroad.

In which cases do i need to ask for an authorization from the PhD Academic Board?

All PhD students must take care of being authorized for all PhD activities which take place outside the structures of the University of Pavia, in Italy or abroad. This is very important: should you be hurt or cause damage to somebody during a non-authorized activity outside the University, the insurance may not accept to refund the damage.
So, if you are planning to perform your research in structures other the University’s, contact the PhD Director and ask him/her to include your request in the next Academic Board meeting. The PhD Director will then take care of forwarding the Academic board’s minutes to the PhD office.
In addition, you must ask for the Academic Board authorization if you are willing to accept a job, to suspend the course or the scholarship, to teach a course, to start a cotutelle.

I want to suspend the programme/the scholarship. What am i supposed to do?

You can ask for a suspension of the programme for periods up to one year, upon approval of the Academic Board. During the suspension period, you don’t receive the scholarship instalments and you are not subject to the duties of a PhD student. You will have to catch up the suspension period and the scholarship instalments at the end of the 3rd year.
In order to ask for a suspension, you must get in touch with your PhD Director and ask him/her to submit your suspension request to the Academic Board; in addition, you have to send a written request to the PhD office. The appropriate form is available here (in Italian only).
You can also ask for a suspension of the PhD scholarship only, while going on with the PhD programme, in case of possible fundings other than the scholarship. Also in this case, you must ask for the Academic Board approval and submit the appropriate form to the PhD office.

What if i get pregnant during the PhD programme?

In case you get pregnant during the PhD programme, you must submit to the PhD office (mariagrazia.ronfani@unipv.it, she is currently in charge of this) a certificate of your gynaecologist stating the expected birth date. You will have to take a 5-months mandatory leave: 2 months before the delivery + 3 after, or 1 before the delivery + 4 after (but in the latter case your occupational doctor must give a written favourable reception). Also the scholarship (if you have it) will be suspended during the maternity leave. The maternity leave period will be recovered at the end of the third year, together with the possible scholarship instalments.
If you wish, you can extend your maternity leave up to a maximum of one year, included the mandatory 5 months.

I am a PhD student and I need the bus card. What am i supposed to do?

Check the Line website and see which documents are required in order to obtain the bus card:
PhD students who have concluded the three-year programme and have asked for an extension or are waiting for the the thesis discussion can get the bus card for € 40,75; the bus card will be valid until December 31, 2015.

As a phd student, how many vacation days do i have?

PhD students don’t have a strict work schedule; their timetable and vacations are agreed with their supervisors, according with the Department days closed.

I am a phd student and i need the canteen card. What am I supposed to do?
PhD students can ask for the canteen card through the procedure available at the following webpage (in Italian only): http://www.edisu.pv.it/index.php?page=richiesta-benefici.
Without submitting any document regarding their financial situation, the student will have the right to a complete meal for € 5,50 in the Edisu canteens.

I am a non-EU PhD student and I need assistance for my “permesso di soggiorno” (permit of stay). Who can help me?

The Foreign Students’ Office is available to assist foreign students during the gathering of the necessary documentation for the permit of stay (permesso di soggiorno).
The Foreign Students’ Office has the following opening hours:
– Tuesday from 10.00 to 12.00 at the Humanistic Students’ Office;
– Wednesday from 14.00 to 16.00 at the Scientific Students’ Office.
For more information you can contact info@progettocontatto.it (please write “Per Manuel” in the subject field)

When am I going to receive my PhD diploma?

The official diploma is delivered by the Rector during the annual PhD ceremony which takes place usually at the beginning of December, but, if you need the diploma in advance for some specific reason (to have it legalized, for instance), you can ask the PhD office if it’s possible to speed up the procedure.
The PhD office is able to certify the PhD attainment a few days after the final exam.